Compare

One decision.
Seven tools retired.

Productivity suites were built for collaboration, point tools for one job each. Neither was built to prove what happened. Here is the honest comparison — cost, capability and the questions to ask any vendor.

See pricing Book a workflow demo

Typical stack · 10-seat regulated team

~$32,000/year

Five subscriptions — and no evidence trail across them

HubSecure Compliance · annual

$11,988/year

10 seats · every module in the tier · evidence ledger standard · usage add-ons separate

The math

One bill instead of five — and evidence the stack never produced.

Typical stack · 10-seat regulated team

Ticketing / ITSM (per agent) ~$7,200

CRM (per seat) ~$4,200

E-signature + client portal ~$3,600

AML / KYC screening tool ~$12,000

AI add-ons & storage ~$4,800

Evidence trail across all fiveNot produced

Per year, five contracts and renewals ~$32,000

→

HubSecure Compliance · 10 seats, one contract

$11,988 /year · annual, $999/mo

Every module in the Compliance tierIncluded

Encryption & tamper-evident ledgerStandard

AI credits15M/mo allowance

Extra seats, AML top-ups, onboardingPriced separately

Founding 100, year one $719/mo

Stack figures are indicative list prices for a 10-seat regulated team across ticketing, CRM, e-signature, screening and AI add-ons; your numbers will differ. The comparison is about consolidation and provability, not about being the cheapest line item — heavier AI use, extra seats, screening volume, migration and custom work are priced on top in both models.

What you retire

Each one is a separate bill — and a separate place evidence goes missing.

16 products across 8 subscriptions and 8 audit gaps

→

One workspace one bill, one permission model, one ledger

× Slack × Microsoft Teams

↓

ShieldChat & Rooms

Encrypted messaging your IT controls, with audit logs and NDA-gated client spaces.

Solo and up

× Gmail / Outlook × Mailchimp

↓

Secure Mail

Encrypted, retained and tied to the client record.

Solo and up

× Google Workspace × Office 365 files

↓

Documents, Sheets & Vault

Governed documents with a chain of custody per file.

Solo and up

× Jira / ServiceNow × Freshworks

↓

Service Desk & Incidents

ITIL workflows, SLAs and NIS2-ready evidence.

Growth and up

× HubSpot / Salesforce × Pipedrive

↓

Compliance CRM

One client record every module writes to.

Solo and up

× DocuSign × Dropbox portals

↓

Sign & Secure Rooms

eIDAS signatures stored in Vault, rooms gated by NDA.

Solo and up

× Screening vendors × KYC spreadsheets

↓

Sentinel AML/KYC

Screening and cases on the same audit trail as the client file.

Compliance

× ESG consultants × Carbon spreadsheets

↓

Climate Control

Evidence captured at the source, CSRD-ready exports.

Add-on module

Named products are trademarks of their owners, listed to illustrate typical stacks HubSecure consolidates.

Head to head

The capabilities regulated teams can’t compromise on.

Capability	HubSecure	Productivity suites	Point tools
One governed client record	Standard	No	Per tool
Tamper-evident evidence ledger	Standard	No	No
AML / KYC screening built in	Compliance plan	No	Separate tool
Governed AI — logged, policy-bound	Standard, credit allowance	Add-on, unlogged	No
Climate evidence & CSRD reporting	Add-on module	No	Dashboard only
Post-quantum-ready encryption	Standard	No	Varies
Flat team pricing — no per-agent fees	Standard	Per seat	Per seat / agent
Full export on exit within 48h	Contractual	Partial	Varies

Productivity suites: Microsoft 365 / Google Workspace class. Point tools: standalone CRM, ticketing, e-signature or screening products.

Buyer checklist

Five questions. Ask any vendor.

Context

Client record

"Can files, messages, tasks and decisions sit around one client?"

Prevents context from splitting across inboxes and folders — and prevents the reconstruction work that follows.

HubSecure answer

One record every module writes to

CRM, Mail, Vault, Sign, Service Desk and AML all read and write the same party.

Oversight

Workflow status

"Can managers see blocked, missing, reviewed and approved work?"

Reduces manual chasing and the weekly spreadsheet that nobody trusts.

HubSecure answer

Live status on every matter

Owners, deadlines and blockers are fields on the work — not a status meeting.

Control

Permissions

"Can access be limited by role and responsibility?"

Protects sensitive client data and reduces overexposure when teams change.

HubSecure answer

Role-based, attestable access

Every read, share and export is logged, so you can prove who did not see a file.

Proof

Evidence

"Are requests, uploads, comments and approvals logged and exportable?"

This is what the regulator asks for — by Friday.

HubSecure answer

Sealed ledger, one-click export

Hashed, chained entries; the export carries the hashes so it can be verified.

AI

AI governance

"Does AI act inside permissions, with logs and human approval?"

Ungoverned AI is an unauditable shadow process — and the fastest way to lose an audit.

HubSecure answer

Policy-bound, fully logged AI

AI acts as a named actor inside permissions; no training on your data.

Use this checklist on us, too.

If a vendor answers “sort of” more than once, you are buying another silo. Ask us the same five questions in the demo — with your own workflow on the screen — and hold us to the answers.

Book a workflow demo

You're on the list.

One decision.Seven tools retired.